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Legal Secretary

Company: Helton Law Group, APC
Location: Costa Mesa
Posted on: March 16, 2020

Job Description:

A boutique healthcare law firm in Costa Mesa, CA is looking for a Litigation Secretary to join its team. The firm and its employees are dynamic, focused and fast-paced, striving for excellence in all they do.
This position will provide support to our legal team to facilitate efficiency and accuracy; ensuring files, documents, exhibit preparations, calendar of events are accurate, coordinated and prepared to meet appropriate deadlines. Effective management and support of legal team for client related matters. This should include superior organizational and task orientated follow-up to ensure full support of the attorneys in anticipation of upcoming legal matters. Job Responsibilities:

  • Maintain attorney calendars through Microsoft Outlook and CompuLaw by planning and scheduling conferences, teleconferences, depositions, mediations, and court reporters when necessary
  • Provide legal support to several attorneys & coordinate heavy case loads
  • Record and monitor appearance dates, pleadings and filing requirements
  • Interface with courts, clients, case managers and vendors
  • Create and manage shell settlement agreements and attachments
  • Manage and open requests for matters
  • Create exhibit lists and master sets of exhibits
  • California State and Federal court filings (AZ experience a plus)
  • Calendar deadlines in accordance with applicable Rules of Court and California statutes
  • Draft legal documents, emails, letter correspondence, judicial council forms, pleadings, discovery, motions, etc.
  • Prepare and file arbitration demands with various ADR associations (ADR Services, Inc., AAA, JAMS, AHLA)
  • Manage all correspondence and mail
  • Prepare documents and binders for attorneys for use at meetings, hearings, depositions, and mediations
    Qualifications / Skills:
    • Work well under pressure (able to juggle many tasks efficiently)
    • Experience with service of legal documents
    • Communicate effectively
    • Problem solver
    • Integrity
    • Discretion
    • Maintain confidentiality on all levels
    • Professional demeanor
    • Adaptable
    • Committed to the success of the firm
    • Innovative
    • Team player
      • 3+ years of Litigation Secretary experience
      • Experience with Microsoft Word, Excel, Outlook, Adobe Acrobat Pro, CompuLaw, HotDocs
      • Experience in Healthcare (preferred) Join the team now and you can have direct involvement with our growth and make an impact to the future of healthcare.
        --- *We offer a competitive salary and benefit package.

Keywords: Helton Law Group, APC, Costa Mesa , Legal Secretary, Administration, Clerical , Costa Mesa, California

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