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Administrative Assistant

Location: Costa Mesa
Posted on: September 22, 2022

Job Description:

Essential Duties: Answering phone calls in a polite and professional manner, collecting callers to the appropriate individual or department Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department Manage ordering of the office and other supplies or collateral for the program as directed Receive and distribute mail and packages, and provide support with organizational mailing needs Assists with management of the CEO's calendar, including making appointments and prioritizing the most sensitive matters Support of organizational, committee and board meetings, including scheduling, sending reminders, preparation of meeting agendas and materials, organizing catering, and taking meeting minutes when necessary Provide support with travel arrangements and conference registrations Providing administrative assistance, such as proofreading, drafting memos and preparing communications on behalf of CEO or other members or organizational leadership Compose and prepare letters relating to routine correspondence for the CEO's signature Handle printing, faxing, copying, filing, and email/messages Transcribe source material and prepare documents, reports, tables and charts; distribute as appropriate Complete a variety of special projects including creating PowerPoint/Canva presentations, spreadsheets, special reports, and agenda material Maintaining comprehensive and accurate reports in both paper and electronic files, as well as creating checks and balances for task completion interdepartmentally through auditing and reviewing various systems or platforms Provide support in coordination and set up for Marketing/Fundraising and other events, including catering Coding of receipts and monitoring petty cash, as well as handling petty cash reports Serve as point of person for board members, assisting with routine questions and providing documents as needed Send out thank you letters for all donations received using designated template Enter donations and update contacts in Salesforce Maintain confidential and sensitive information Other additional and/or alternative duties as assigned from time to time, including supporting other departments or executives as needed Special Skills/Requirements: Must possess or obtain CPR and First Aid Certifications in allotted timeframe. Clear Probation Check with Orange County Probation prior to employment starting. Must have sensitivity to and ability to embrace individuals of different genders, age, sexual orientation, ethnicity, religion, physical abilities and those with diverse cultural backgrounds. Proof of Covid Vaccine or exemption TB test to be conducted yearly or be verified by a physician.Job Type: Part-timePay: From $24.00 per hourSchedule: Monday to FridayWork Location: One location

Keywords: NEW DIRECTIONS FOR WOMEN, Costa Mesa , Administrative Assistant, Administration, Clerical , Costa Mesa, California

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