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Assistant Director Of Academic Affairs

Company: Sofia University
Location: Costa Mesa
Posted on: November 15, 2022

Job Description:

*Assistant Director of Academic Affairs**Reports to: * Provost, Vice President Academics & ALO*Department: * Academics*Classification: * Full-time, Non-Exempt*Location: * Hybrid (remote and on site at Sofia University Costa Mesa Campus)_*Note: *_ _In discussion with the Provost, this position will include flexible office hours and some weekend work._*General description: *As a member of the Academic Affairs Office, this knowledgeable individual is responsible for providing support to the Provost, Academic Affairs Office, and other Academic leadership. These responsibilities include managing various Academic Affairs activities, overseeing Catalog updates, organizing course schedules, reports, faculty orientations, and program reviews, collecting academic information and updating related websites, providing administrative support, and supervising classroom managers, amongst others. While onsite at Sofias Costa Mesa campus or virtually, this individual will serve as a general point of contact for Academic Affairs and will provide a highly welcoming and supportive presence for faculty, staff, and students, ensuring they receive the support and assistance they need. This position will accomplish all assigned roles and responsibilities in a highly collaborative fashion, liaising with various offices and faculty/staff.Sofia University aspires to be a globally conscious leader in transformative education and thus to empower students with intellectual growth, ethical reasoning and the development of emotional intelligence. As an integral part of the Academics team, this position will reflect our values: Service, Stewardship, Transformation, Academic Excellence, Cultural Humility, Innovation, Inspiration, Emotional Awareness and Commitment.*Responsibilities: ** Assist the Provost in various academic activities to include University-wide communications, reports, and presentations* Work closely with Department Chairs to support course scheduling, program reviews, and workflow deadlines* Manage Classroom Managers, including onboarding, supervising, and scheduling at both campuses* Primary Contact for all Catalog updates* Work with Department Chairs to update department websites and faculty profiles* Organize New Faculty Orientations, including communicating with leadership and presenters to determine orientation schedules and organizing materials* Update Academic Affairs websites and SharePoint sites* Maintain academic calendar and provide support for departmental program reviews and assessments* Maintain calendars and contact lists, schedule meetings, one-on-ones, and other events, provide support for meetings as requested* Gather and compile data, research topics as requested and make suggestions* Communicate with other staff members on behalf of Provost as requested* Represent Provost and the Office of Academic Affairs in various meetings* Assist with Coordinating Academic events Orientation, Presentation Day, Intensives & Seminars, Graduation, professional development, use of Costa Mesa Campus and other student activities* Assist with travel and conference arrangements (including preparing and submitting travel requests and reimbursement claims)* Work closely with the Director of Institutional Research to support state authorizations and BPPE data collection* Serve as a member of and provide administrative support (including collecting agenda items, preparing, and distributing meeting agendas and information, and taking meeting minutes) to the following groups:* Provost Council* Chairs Council* Equity Inclusion, Diversity, and Accessibility (EIDA)* Additional meetings as requested* Perform other duties as needed.*Qualifications: ** Bachelors degree and two-years of relevant experience (preferably academic),* Highly motivated self-starter with strong analytical, technical, and problem-solving skills with ability to troubleshoot complex issues and implement systemic solutions* Excellent interpersonal, written, and oral communication skills* Ability to be proactive, work under minimal supervision, with an appreciation for innovation, creativity, and professionalism* Willingness and ability to gain a thorough understanding of University rules and regulations* Ability to manage sensitive and challenging issues and maintain confidentiality* Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness* Skills in building and maintaining relationships, providing service, active listening, and critical thinking.* Ability to thoughtfully educate, train, mentor, and supervise the work of others* Demonstrated ability to communicate effectively with kindness and authority* Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines* Demonstrated creativity, proactive problem solving, initiative, and decision-making skills* Knowledge of or the ability to gain knowledge of Sofia University policies, regulations, processes, and procedures* Proficiency in Microsoft Word, PowerPoint, Excel and in the use of Zoom/Microsoft Teams technology.*Preferred Qualifications: ** Masters degree and one year of relevant experience (preferably academic), or combination of education and relevant experience* Culturally sensitive, caring, and friendly with deep understanding and appreciation* Independent initiative, sound judgment and developed decision-making abilities* Ethical commitment and ability to align with Sofias values and mission* Demonstrated experience working independently and as part of a team, in a diverse and inclusive culture and effectively collaborate with all Departments across the University.Sofia University is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting the Human Resources Department at 888-820-1484 ext.10200.Job Type: Full-timePay: $60,000.00 - $65,000.00 per yearBenefits:* 401(k)* Dental insurance* Flexible schedule* Flexible spending account* Health insurance* Life insurance* Paid time off* Tuition reimbursement* Vision insuranceSchedule:* Monday to Friday* Weekend availabilityAbility to commute/relocate:* Costa Mesa, CA 92626: Reliably commute or planning to relocate before starting work (Required)Work Location: Hybrid remote in Costa Mesa, CA 92626

Keywords: Sofia University, Costa Mesa , Assistant Director Of Academic Affairs, Executive , Costa Mesa, California

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