Company: City of Costa Mesa
Location: Costa Mesa
Posted on: May 3, 2021
* up to $83,796 annually(salary range: $62,520 - $83,796)
SALARY EFFECTIVE JULY 2021:
* up to $92,388 annually(salary range: $68,928 - $92,388)
* Effective July 2022: 2% Salary Increase will be applied.
* Due to recent budget reductions, employees in these
classifications are required to furlough 104 hours between June 21,
2020 and June 18, 2021. New employees will have their required
furlough hours prorated based on hire date.
Under direct supervision of the Payroll Supervisor, performs
technical and complex clerical accounting work in the preparation
and maintenance of an automated payroll system, and other financial
and statistical records and reports; may require implementation of
technical accounting principles and procedures; performs related
duties as required.
This single position class is distinguished from the journey-level
Accountant class by the performance of specialized professional
payroll accounting related tasks. Work is assigned by the Payroll
Supervisor, which class is distinguished from the Payroll
Coordinator position by its supervisory duties and responsibility
for the oversight of the City's payroll functions and systems.
CONFIDENTIAL EMPLOYEE DESIGNATION:
An employee in this classification may have access to the decisions
or the decision-making process of the City concerning matters
related to employer-employee relations and may have access to or
may prepare confidential materials relating to employer-employee
APPLICATION AND SELECTION PROCESS:
All applicants must complete an online City application and
supplemental questionnaire. This recruitment may close at any time
without notice, therefore prompt application is encouraged.
* THE NEXT APPLICATION REVIEW DATE IS THURSDAY, FEBRUARY 18,
Candidates are requested to provide specific information regarding
their education and experience as it relates to the position by
completing all fields of the application. Applications may be
rejected if incomplete. Do not include text or attached resumes, as
they will not be accepted or reviewed in the application process.
Based upon the information presented on the application, a limited
number of candidates who possess qualifications most pertinent to
the position will be invited to participate in the selection
process. The selection process may include, but is not limited to,
the following components: application review and evaluation,
written examination or exercise, physical examination, practical
exercise and interview evaluation. Please notify the Human
Resources Division 72 hours in advance of the test date if you have
a disability which requires accommodation for the testing process.
The eligibility list will be in effect for one (1) year, unless
exhausted sooner. The eligibility list established from this
recruitment may be utilized to fill lower-level vacancies which
occur during the life of the list.
Notifications during this recruitment will be sent by email only
(regardless of the notification preference selected during the
on-line application process). Notifications will be sent to the
email address that is listed on your on-line application.
All employment offers made by the City are contingent upon
establishing proof of a prospective candidate's legal authorization
to work in the United States and successfully passing all
components of the pre-employment process which may include, but is
not limited to: comprehensive background check, criminal history
check (livescan fingerprint check), polygraph examination,
post-offer psychological evaluation and post-offer medical
evaluation (may include drug screen).
Note: The provisions of this job bulletin do not constitute an
expressed or implied contract. Any provisions contained within may
be modified or revoked without notice.
These functions may not be present in all positions in this class.
When a position is to be filled, the essential functions will be
noted in the announcement of position availability. Management
reserves the right to add, modify, change or rescind work
assignments as needed.
Analyzes data and time records submitted by departments and
resolves inconsistencies to ensure conformance with appropriate
City policies and regulations, memoranda of understanding, salary
resolutions, State and Federal payroll law and PERS requirements;
verifies salary adjustments and prepares retroactive pay
calculations for City employees.
Executes payroll runs; analyzes payroll reports for errors and
out-of-balance messages, reconciles discrepancies and balances
payroll for each pay period; compiles routine payroll activity
Reconciles payroll and tax withholding records; report and remit
payroll liabilities including employment taxes, deferred
compensation, retirement contributions, and association dues, etc.;
prepares state and federal quarterly reports and annual payroll W-2
reporting; makes specialized calculations, including FLSA and
Processes employee record changes such as miscellaneous and
voluntary deductions, Federal and State tax information,
garnishments, and deferred compensation.
Prepares month-end and year-end reports and reconciliations of
employment and payroll distribution, payroll expenditures, benefit
liabilities, and PERS year-to-date and annual contributions.
Participates in the labor negotiations process by preparing and
analyzing payroll data, making recommendations and participating in
the implementation of negotiated items related to labor
Explains City payroll policies and procedures; confers with Human
Resources and responds to inquiries from employees regarding
changes in paychecks, time cards and coding.
Responds to subpoenas involving employee payroll records.
Interacts with Finance, Information Technology, and the Human
Resources Departments staff and reviews new payroll procedures to
determine effect on payroll system; identifies or assists in
changes to the payroll system to incorporate new employee contract
provisions, new administrative policies and regulations and/or
changes in State or Federal legislation; participates in the
implementation of a new payroll system and upgrades; assists and
trains City staff in using the City's payroll software system.
Attends specialized training seminars to remain current with any
changes in payroll tax law and PERS system requirements. Reports
changes to supervisor and implements approved changes.
A typical way to obtain the requisite knowledge and abilities to
perform the duties and responsibilities of this classification is
EDUCATION, TRAINING AND/OR EXPERIENCE:
Four (4) years of work experience in accounting, bookkeeping,
business or finance including one-year of full-time experience in a
full-cycle payroll processing. Experience in public agency payroll
processing is highly desirable.
Up to two years of college coursework in accounting, bookkeeping,
business, finance or public administration may substitute for the
required experience on the basis of one year of education for one
year of experience.
LICENSE AND/OR CERTIFICATE:
A valid and appropriate California Driver's License. Revocation of
license during employment may result in disciplinary action or
REQUISITE KNOWLEDGE AND SKILL LEVELS:
Principles, practices, methods and procedures of modern general
payroll accounting and financial record keeping.
Laws, regulations and ordinances governing payroll accounting.
Modern office methods, procedures and equipment.
Ability to acquire knowledge of city ordinances, policies, systems,
and procedures governing its financial administration.
Ability to apply accounting principles to the maintenance of
voluminous payroll and accounting transactions.
Ability to analyze and evaluate payroll problems and to discern
those requiring policy determinations by superiors.
Ability to prepare a variety of highly specialized financial
reports and statements in accordance with predetermined
Ability to establish and maintain effective working relationship
with co-workers and personnel from other departments.
Reconcile payroll and related accounts to controls requiring an
understanding of the relationship between payroll accounting
records and documents, the automated payroll system and the City
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS:
Please contact human resources for a summary of the essential tasks
and environmental factors for this classification.
Employee accommodations for physical or mental disabilities will be
considered on a case-by-case basis.
Keywords: City of Costa Mesa, Costa Mesa , Payroll Coordinator, Other , Costa Mesa, California
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