CostaMesaRecruiter Since 2001
the smart solution for Costa Mesa jobs

Executive Assistant

Company: AAA of Southern California
Location: Costa Mesa
Posted on: January 15, 2022

Job Description:

Executive Assistant This position provides administrative support directly to Executive Management as well as their direct reports. Under limited direction, performs a variety of complex and sensitive administrative duties to support Executive Management. The position assists Executive Management in administrative details, usually of a confidential nature, as well as requires a thorough knowledge of and competence in administrative skills. In addition, the position requires knowledge of our multiple business lines in support of the Club's Member Relationship Management (MRM) strategy. Understanding and upholding the company's core values are paramount. Responsibilities: * Assist Executive Management in their daily business affairs and provide direct administrative support. Schedule, coordinate and review the flow of information among executive and management staff, employees, members, vendors and professional groups. Prioritize conflicting needs, handle matters expeditiously, proactively rather than reactively, and follow through on projects to successful completion. Maintain a high level of confidentiality. * Perform high-level administrative responsibilities, including scheduling meetings, taking and delivering confidential messages, and composing routine and non-routine written correspondence. * Coordinate and calendar the daily schedule of assigned Executive(s), including meetings, conferences, and travel. Schedule and coordinate travel itineraries, ground transportation and related meetings. * Respond to incoming calls from employees, members, vendors and others, providing general information and referring calls of sensitive nature to executive management. Proactively handle complaints/inquiries. * Design and develop multimedia presentations and report documents for executive management, using word processing, slide graphics, spreadsheet and/or database software applications. * Assist in preparing budgets, annual and monthly forecasts and cost performance review as well as other financial reports. Make recommendations regarding budgeting needs, when requested. * Manage the processing of invoices, contracts, and other written correspondence with other departments and branch offices, members, legal agencies, vendors and professional organizations. * Develop working relationships with internal departments for support, information and assistance. Experience: * 4 - 6 years office administration experience, preferably supporting executive or upper management. * Prior Club related experience preferred. Knowledge / Skills / Competencies: * Requires advanced level computer applications (including Outlook, Word, Excel, PowerPoint, Access, MS Teams, Kronos, and SharePoint). Additional computer software skills such MS Project and Publisher desired. * Requires advanced skills regarding spelling, grammar, punctuation, vocabulary. * Requires advanced skills in writing reports, designing forms and filing/record keeping. * Requires basic math skills. * Experience using office equipment, including printers, fax, and binding machines. * Requires advanced time management skills to structure activities effectively set priorities and maintain multiple tasks while adjusting to changing circumstances. * Ability to quickly learn the company's policies, protocol, and business units. * Ability to effectively work in a team comprised of management as well as peers required. Special: Requires the ability to work flexible hours as needed. Remarkable benefits: * Health coverage for medical, dental, vision * 401(K) saving plan with company match AND Pension * Tuition assistance * PTO for community volunteer programs * Wellness program * Employee discounts The Automobile Club of Southern California is part of the largest federation of AAA clubs in the nation. We have 14,000 employees in 21 states helping 17 million members. With our national brand recognition, long-standing reputation since 1902, and constantly growing membership, we are seeking career-minded, service-driven professionals to join our team. "Through dedicated employees we proudly deliver legendary service and beneficial products that provide members peace of mind and value." AAA is an Equal Opportunity Employer The Automobile Club of Southern California will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Remarkable benefits: * Health coverage for medical, dental, vision * 401(K) saving plan with company match AND Pension * Tuition assistance * PTO for community volunteer programs * Wellness program * Employee discounts The Automobile Club of Southern California is part of the largest federation of AAA clubs in the nation. We have 14,000 employees in 21 states helping 17 million members. With our national brand recognition, long-standing reputation since 1902, and constantly growing membership, we are seeking career-minded, service-driven professionals to join our team. "Through dedicated employees we proudly deliver legendary service and beneficial products that provide members peace of mind and value." AAA is an Equal Opportunity Employer The Automobile Club of Southern California will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Keywords: AAA of Southern California, Costa Mesa , Executive Assistant, Other , Costa Mesa, California

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Log In or Create An Account

Get the latest California jobs by following @recnetCA on Twitter!

Costa Mesa RSS job feeds