Contracts Team Lead

Company: Brookfield Properties Development LLC
Location: Costa Mesa
Posted on: May 11, 2022

Job Description:

Location Costa Mesa - 3200 Park Center Drive, Suite 1000 Business As part of Brookfield Asset Management - one of the largest alternative asset managers in the world - we harness our resources to bring a fresh approach, unparalleled creativity, relentless innovation, and sound ESG practices to the planning, development, and management of buildings everywhere. From offices, retail spaces, and logistics facilities to multifamily residences, hospitality establishments, and mixed-use structures - we are reimagining real estate from the ground up. We see tomorrow, today. At Brookfield Properties, we're a fully integrated developer so we know what it takes to go from concept to concrete, from blueprint to building. From vision, experience, resources, and ethics, every day we take these ingredients to partner with our communities, collaborating with the places where we work, customizing developments to meet the neighborhoods' specific needs, and identifying the highest and best use for each property to create unique and lasting places that bring people together. Learn more. If you're ready to be a part of our team, we encourage you to apply. Job Description Position Summary The Contracts Team Lead is responsible for assisting the legal department by maintaining business standards and practices for all things contracts related. Working closely with development and construction group members and leadership by coordinating all aspects of the contracts for the assigned real estate development project(s) that include managing, coordinating, and administering the project development process from initial concepts and planning stages, through acquisition, financing, entitlement approval and construction permitting; and performing other duties as assigned. Also responsible to manage document and data control in the PMWeb system by submitting, monitoring, and finalizing all commitment and commitment change processes. The Contracts Team Lead acts as a key liaison between the Senior Manager, Legal and Contracts and the contracts department guaranteeing quality control and monitoring best practices throughout the process. Also responsible to assist with overseeing the contracts team and provide direction as needed. Responsibility Legal and Contracts Prepares, issues, and monitors all hard and soft costs contracts and change orders throughout each phase of the project life cycle. Responsible for proper form selection and setup including but not limited to: correct project and entity details, reviewing and inserting scope of services and schedule of values, and guaranteeing clean formatting, grammar and provided content in the formation of all contracts and change orders. Responsible for review and proof-reading of contract and raising any business, legal or insurance issues with the appropriate team. Responsible for initiating and managing the commitment approval process in the PMWeb platform, which facilitates the approvals and signatures for each contract and change order document. Guarantees vendor receives fully executed copy of the document to complete the process. Document owner of all contracts and change orders, which includes version control to maintain the history of each document while adhering to best practices around filing and naming. Works directly with internal and external legal counsel and project teams for all contract revision requests. Responsible to accurately manage project's open contracts for all contract and change order documents from start to finish, increasing visibility and maintaining quality control for all documents currently in the queue to be fully executed. Leads recurring project team meetings to review all open items on the contracts tracker to increase efficiencies and turn around time. Assists with contract form selection used in all Requests for Proposals as well as requesting and tracking signed nondisclosure agreements for all Suppliers receiving the bid package. Compiles and organizes due diligence documentation and other transactional documentation for the sale and/or purchase of a property. Works closely with Accounts Payable in the Procurement Department to ensure all vendors are properly vetted following the company's third-party due diligence process. Works closely with the Insurance Department to ensure all Certificates of Insurance are properly verified against each individual contract. Maintains information and documents for various projects at various stages. Assists the legal team in preparing, presenting, and storing trainings. Management Manages the day-to-day operations of the Contracts Specialist team supporting key projects which includes overseeing the contracts process for compliance, consistencies, and quality control. Manages the day-to-day operations and use of all third-party systems as it relates to the contract lifecycle. Maintains all legal and contract department's trackers. Trains and coaches new Contracts Specialists. Conducts goal planning and performance development reviews alongside the Senior Manager, Legal and Contracts. Leads, supports, and provides performance feedback to the Senior Manager, Legal and Contracts. Ensures collaboration, coordination, and communication with all departments that deliver the customer experience. Administrative Supports team in scheduling calendars, maintaining files, and generating correspondences, proposals, etc. Assists occasionally with general office staff with other related clerical/administrative tasks/projects. Performs other duties as assigned. Qualifications Bachelor's degree in Business or equivalent experience. Minimum of 8 years of relevant contracts experience in real estate development, legal work, and/or project management. Must have proven success supervising others. Must be able to collaborate with and provide constructive feedback to team members. Must be comfortable with presenting to senior management and working in cross-functional teams; has proven ability to influence across the organization at multiple levels. Experience coordinating and leading meetings, coordinating/managing projects, meeting deadlines and budgets, and coordinating the efforts of team members. Proactive and willing to take initiative with the ability to make decisions independently combined with an ability to work collaboratively and seek guidance when appropriate. Strong ability to multi-task and work with different teams across many projects. High sense of urgency and ability to work independently. Must have acute attention to detail, ability to spot errors and inconsistencies, and work well under pressure. Outstanding organizational abilities. Excellent proof-reading skills. Familiarity with legal agreements, including contracts and purchase orders. A close reader with good analytical skills. Strong verbal and written communication skills. Ability to handle a fast-paced environment with a positive approach. Advanced knowledge of Microsoft Office Suite, Internet Explorer, etc. Proficiency with data entry and processing documents in third party systems. COVID-19 Hiring Status All new hires must be fully vaccinated for Covid-19 prior to starting employment. LI-ES1 Your Opportunity We are proud to offer our employees what they value most: Competitive compensation Excellent extended health benefits 401k matching Generous tuition assistance program Leadership development and mentorship programs Charitable donation matching A culture based on our values of Passion, Integrity and Community Brookfield Properties participates in the E-Verify process to confirm the eligibility of candidates to work in the United States. We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.

Keywords: Brookfield Properties Development LLC, Costa Mesa , Contracts Team Lead, Other , Costa Mesa, California