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Accounts Payable/Accounts Receivable coordinator

Company: Maverik Oils
Location: Costa Mesa
Posted on: June 25, 2022

Job Description:

3.2.1. Processing, verifying, and posting receipts for goods sold or services rendered.3.2.2. Researching and resolving account discrepancies.3.2.3. Processing and recording transactions.3.2.4. Maintaining records regarding payments and account statuses.3.2.5. Obtaining information from other departments to ensure records are accurate and complete and that accounts receivable ledgers and journals are up-to-date.3.2.6. Working with the collections department to review accounts, client payments, credit history, and develop new or better repayment terms.3.2.7. Performing administrative and clerical tasks, such as data entry, preparing invoices, sending bill reminders, filing paperwork, and contacting clients to discuss their accounts.3.2.8. Generating reports and statements for internal use.3.2.9. Engaging in ongoing educational opportunities to update job knowledge.3.2.10. Maintain precise records of all vendor payments3.2.11. Monitor sales tax liabilities and ensure sales tax liabilities are paid on time3.2.12. Responsible for paying and keeping record of all invoices3.2.13. Keep track of all company credit card spending, and make payments on credit accounts3.2.14. Analyze all accounts on a monthly, quarterly, and annual basis to ensure payment accuracy3.2.15. Work collaboratively with various departments to perform accounting audits3.2.16. Research and approve new vendors and create new vendor accounts3.2.17. Handling occasional escalated customer service issues in a professional and diplomatic manner.3.2.18. Ensuring customer satisfaction is developed and maintained.3.2.19. Answer inbound and outbound telephone calls3.2.20. Maintain professional relationships with all vendors.
3.2.2.Systems3.2.2.1. Managing all aspects of accounts payable/accounts receivable including data entry, check deposits, vendor payments, and reporting.3.2.2.2. Draft correspondences and other formal documents3.2.2.3. Responsible for credit reports for new customers and helping establish terms.3.2.2.4. Responsible for helping to establish terms with vendors.3.2.2.5. Maintain company Quick-books with all pertinent information as it relates to vendors and customers.
3.2.3. Material3.2.3.1. Responsible for ordering and maintaining inventory of basic office supplies as directed.3.2.3.3.3.2.4. Reports3.2.4.1. Contributing to the continuous improvements and development of company reporting3.2.4.2. Functional knowledge of database and spreadsheet tools, such as MySQL and Excel.3.2.4.3. Comfortable with productivity tools such as Microsoft Office Suite3.2.4.4. Helping out with company ad hoc projects3.2.4.5. Direct calls to proper departments3.2.4.6. Draft correspondences and other formal documents3.2.4.7. Maintain filing systems3.2.4.8. Manage all Office Supplies3.2.4.9. Manage vendor contracts & servicesDocument Number: 7.1.P.1 Effective Date: 11.15.2019Author: Melinda Allen Approver: Chase Newman-Brewer Page 10 of 16

Job Descriptions
3.2.4.10. Be willing to take on tasks when needed3.2.4.11. Provide receptionist duties. Manage incoming calls with a friendly and pleasant phone voice.3.2.4.12. Greet and direct all visitors, including vendors, clients, job candidates and customers with a high degree of quality communication and decorum.3.2.4.13. Assist Administrative Support team as needed and directed on projects or requests.3.2.4.14. Develop and implement organized filing system3.2.4.15. Perform all other office tasks3.2.4.16. Maintain an organized filing system of paper and electronic documents3.2.4.17. Uphold a strict level of confidentiality3.2.4.18. Develop and sustain a level of professionalism among staff and clientele3.2.4.19. Other duties as assigned3.2.4.20. Enter work orders and maintains work order records3.3. Qualifications and Skills3.3.1. Education3.3.1.1. High school diploma or equivalent.
3.3.2. Experience3.3.2.1. 3+ years of administrative experience3.3.2.2. QuickBooks experience a plus3.3.2.3. Functional knowledge of database and spreadsheet tools, such as MySQL and Excel.3.3.2.4.
3.3.3.Skill3.3.3.1. Ability to work under pressure, juggle multiple issues and handle the unexpected.3.3.3.2. Solid analytical and problem-solving skills.3.3.3.3. Exceptional listening, oral and written skills.3.3.3.4. Strong commitment to quality.3.3.3.5. Excellent computer knowledge and basic math skills.3.3.3.6. Strong organizational skills with great attention to detail.3.3.3.7. Must be proficient with Microsoft Word, Excel, and QuickBooks if possible.3.3.3.8. Knowledge of and experience with Microsoft Office applications and office equipment (scanner, printer, copier, etc.).3.3.3.9. Experience with Web based email software.3.3.3.10. QuickBooks experience a plus3.3.4.Personal AttributesDocument Number: 7.1.P.1 Effective Date: 11.15.2019Author: Melinda Allen Approver: Chase Newman-Brewer Page 11 of 16

Job Descriptions
3.3.4.1. Must be friendly and able communicate well both on the phone and in person3.3.4.2. Must be friendly, upbeat, positive and helpful3.3.4.3. Outgoing personality with strong written and verbal communication skills to interact professionally with employees and customers.3.3.4.4. Must have a positive attitude,3.3.4.5. Qualified individuals must have previous office experience, be highly productive, organized and detail oriented.3.3.4.6. Capable of multi-tasking and prioritizing in a fast-paced office environment.3.3.4.7. Must have the ability to be diverse and take instructions from others.3.4. Work Environment3.4.1. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.3.4.3.While performing the duties of this job, the employee is regularly required to work independently and with and around others.3.5. SPECIAL NOTATIONThis job description is a general description of the minimum essential job functions and is presented as a guidance. It is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform. All employees of Maverik Oils are expected to be flexible and work as a team.

Keywords: Maverik Oils, Costa Mesa , Accounts Payable/Accounts Receivable coordinator, Other , Costa Mesa, California

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