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Capital Project Manager

Company: Rexford Industrial
Location: Costa Mesa
Posted on: May 11, 2022

Job Description:

We are looking for an experienced Capital Project Manager (CPM) who will be an integral member of -the construction team with a primary focus on executing capital projects and working in tandem with our property managers. Typical capital projects include (but not limited to) roofing/skylights, landscaping, paving, painting, lighting, HVAC, sprinklers, ADA improvements and small tenant improvements (TI's). The value of the individual projects generally ranges from $50,000 up to $1,000,000. The CPM will be part of a small team executing the annual budgeted capital work across the Rexford portfolio, throughout Southern California. The Capital Project Manager (CPM) will ---identify, plan, and actively manage capital projects ensuring that they are completed successfully, within approved scope, timeline, and budget. The CPM ---will be responsible for organizing and managing existing and upcoming projects - monitoring project plans, schedules, budgets, expenditures, vendor management, and monthly reporting, as required. Duties and Responsibilities:

  • Manage the capital project pipeline within a given region, including day-to-day operational aspects, budget planning, scope development, project management and execution.
  • Work with consultants, vendors, and subcontractors to define and document scope(s) of work(s) and manage competitive bid packages for capital improvement projects generally ranging between $50,000 up to $1,000,000.
  • Coordination, review, and analysis of budgets and reforecast projections.
  • Preparation of annual capital budget plan for the portfolio.
  • Analysis of asset management plans to determine opportunities to add value; identify opportunities to upgrade and/or maximize the value of the portfolio.
  • Deliver projects on time, on budget, meeting all local compliance requirements, in line with Rexford brand standards, free of defects and with minimal impact to tenant experience.
  • Main point of contact and escalation for the Property Management team on all ongoing and planned capital improvements projects.
  • Provide job status reports in a timely manner and in the agreed upon format.
  • Review, code, and submit invoices for payment processing. Ensure costs are coded correctly and are in line with corresponding contracts.
  • Ensure all pertinent job info is obtained and filed in the appropriate locations, including but not limited to contractor insurance, contracts, invoices, drawings, notices, warranties, etc.
  • Review and maintain contractor insurance files and solicit updates as required before payment.
  • Interface and develop working relationships with vendors, contractors, and various public agencies as needed.
  • Draft and edit all relevant job cost project information, process for signatures, and enter all contracts and change orders for capital improvements projects into Rexford's construction accounting software (Yardi Elevate).
  • Provide support to the Property Management teams as needed with onsite improvements projects. Experience/Qualifications:
    • Experience within industrial, warehouse buildings, retail, office interior construction preferred.
    • 5-7 years of experience in project / construction management managing capital projects ideally for a landlord.
    • Construction accounting experience and proficiency in Yardi accounting software a plus
    • Broad knowledge of mechanical/electrical/fire life safety engineering and building fabric, infrastructure, and coordination strategy.
    • Exceptional people management skills and ability to work with various personality types
    • Excellent time management skills and experience managing multiple projects simultaneously.
    • Strong team player with the ability to thrive in a dynamic organization.
    • Demonstrates effective and concise communication skills (verbal and written) with customers, peers, management, contractors, and vendors.
    • Self-directed with a high level of initiative, open to feedback and has a strong desire to learn and create new processes and efficiencies.
    • Highly resourceful problem solver who can always maintain a calm demeanor.
    • Experience with budget development and management, with sound financial acumen.
    • Not afraid to ask questions and drive for clarity and completion, with meticulous attention to detail and accuracy.
    • Proficient knowledge of the Microsoft Office Suite (e.g., Excel, PowerPoint, Word, Outlook). ADA Requirements: The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands: While performing the duties of this job, the employee is required to stand; walk; sit for extended periods of time; use hands to feel, handle, or type; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move or carry up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision

Keywords: Rexford Industrial, Costa Mesa , Capital Project Manager, Professions , Costa Mesa, California

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