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Assistant Construction Manager

Company: Rexford Industrial
Location: Costa Mesa
Posted on: November 23, 2022

Job Description:

We are looking for an excellent Assistant Project Managerwho will be an integral member ofthe construction team responsible for handling multiple industrial building projects of varying size and complexity. The position is responsible for the administrative organization of construction projects as well as oversight of project schedules, budgets and tasks. The role is closely integrated with the Project / Construction Managers (CM's) assigned to each project, and as such is highly collaborative and educational. Responsibilities also include creating procedures and utilizing software to make the project set-up, tracking, execution and reporting processes more efficient and accurate.
If the thrills of a rapidly-growing position in the field excites you and you're up for the challenge, you would be hard-pressed to come by a better opportunity! The mission and vision of Rexford Industrial has never been more exciting for the company and for the people that help make it happen. This is an unique opportunity to perform an integral role within a well-established and innovative business.
Assistant Project Manager Specific responsibilities include but are not limited to:


  • Set up and maintain electronic file database for each project.
  • Assist Project / Construction Managers (CM) in preparing and updating comprehensive budgets and schedules through the duration of each project.
  • Assist the CM's in the review of Contractor quotations to ensure that only fair and reasonable pricing is recommended for approval.
  • Assist CM's in the preparation and issuance of contracts and Work Orders for consultants, contractors and vendors.
  • Ensure new contracts are fully executed, properly entered into the project database and coordinated with the accounting team.
  • Track and manage contemplated budget variances, Change Orders and reallocations for each project.
  • Attend weekly and monthly project update meetings and take the lead in preparation of standard tracking documents for review.
  • Ensure CO's are properly executed, the project database is updated accordingly, and all updates are coordinated with the accounting team.
  • Manage and review contractor and consultant Pay Applications regarding accuracy of work reported as complete.
  • Ensure Contractors are complying with their contractual insurance requirements and maintain the files.
  • Review substantial completion certificates and ensure all required project close out documents are obtained on time.
  • Effectively and accurately communicate relevant project information to the CM, Property Manager (PM) and Accounting Dept.
  • Review invoices with CM's and monitor compliance to contract requirements ensuring all conditions are satisfied before invoices are approved for payment.
  • Ensure all project-related invoices including requests for payments, purchase orders, invoices from vendors and similar documents are being processed by the accounting team.
  • Collect lien releases from Contractors and suppliers; track preliminary notices and conditional/unconditional lien release waivers.
  • Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others.

    Assistant Project Manager Qualifications:

    • Experience with Industrial, Warehouse building and Office interior construction Preferred.
    • 3-5 years of experience in construction administration
    • Must be proficient in MS Word, Excel, Project and Outlook, and proficient in learning and mastering new software applications (i.e. Smartsheets)
    • Construction accounting experience and proficiency in Yardi accounting software a plus
    • Strong ability to learn, implement and improve new software solutions
    • Ability to communicate effectively verbally and in writing using email, voice and project management software; provide clear, concise direction and rapidly respond to inquiries.
    • Ability to plan, organize and manage multiple projects simultaneously
    • Ability to multi-task and prioritize critical tasks; work efficiently
    • Ability to provide exceptional customer service.
    • Ability to problem-solve and learn new technologies, and work processes
    • Working knowledge of construction contract terms, ability to negotiate favorable deal terms
    • Strong attention to detail and processes
    • Ability to manage multiple projects and work will under time and other constraints
    • Strong written, interpersonal, and verbal communication skills

Keywords: Rexford Industrial, Costa Mesa , Assistant Construction Manager, Professions , Costa Mesa, California

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